{"id":1388,"date":"2022-11-12T14:22:32","date_gmt":"2022-11-12T14:22:32","guid":{"rendered":"https:\/\/www.followmystep.com\/?p=1388"},"modified":"2023-08-29T19:07:03","modified_gmt":"2023-08-29T19:07:03","slug":"tasks-you-can-outsource-to-a-virtual-assistant","status":"publish","type":"post","link":"https:\/\/www.followmystep.com\/en-us\/education\/tasks-you-can-outsource-to-a-virtual-assistant\/","title":{"rendered":"13 Tasks You Can Outsource To A Virtual Assistant"},"content":{"rendered":"
\"Virtual

Virtual Assistant<\/p><\/div>\n

When you have loads of work pending at hand and have deadlines to meet, what is your solution?<\/p>\n

For an individual, completing a bunch of tasks is not easy.<\/p>\n

A virtual assistant (VA) can aid!<\/p>\n

But which jobs should you delegate and which should you retain?<\/p>\n

That is what we will cover in this piece.<\/p>\n

Use this article to create a job description for a virtual assistant.<\/p>\n

We’ll also give you some pointers on how to select a great assistant so you can get more done.<\/p>\n

You should consider outsourcing virtual assistant<\/a> responsibilities.<\/p>\n

What services do a virtual assistant provide?<\/h2>\n

People hire virtual assistants to help them with a variety of duties.<\/p>\n

Administrative labor is simple to outsource because it is time-consuming, straightforward, and vital.<\/p>\n

Administrative activities are among the most popular virtual assistant roles.<\/p>\n

However, virtual assistants are capable of far more than answering messages and scheduling appointments.<\/p>\n

Some VAs have unique skills that allow them to take on additional responsibilities.<\/p>\n

An assistant with experience in marketing, data research, or customer service is frequently available.<\/p>\n

These experts charge a little extra, but their knowledge is priceless.<\/p>\n

The following are some chores you should consider assigning to a virtual assistant<\/p>\n

    \n
  1. \n

    Email management<\/h3>\n<\/li>\n<\/ol>\n

    Email is undoubtedly one of the most time-consuming activities for most entrepreneurs.<\/p>\n

    Consider working hard on a specific assignment, getting into the zone, and then suddenly receiving a fresh email notice.<\/p>\n

    You open the email to see what it’s about, and before you know it, you’ve lost your concentration.<\/p>\n

    It takes 23 minutes on average to refocus and get back into the zone.<\/p>\n

    That’s what interruptions do to your productivity.<\/p>\n

    How many hours have you wasted solely due to email interruptions?<\/p>\n

    The distraction is almost never worth the lost productivity.<\/p>\n

    Having a virtual assistant manage your inbox can save you hours each week and allow you to focus on more important things.<\/p>\n

    While providing someone else access to your email inbox may appear frightening at first, there is little risk.<\/p>\n

    Email handling is a popular virtual assistant activity.<\/p>\n

    You should have no problems as long as you work with a trustworthy company or contractor.<\/p>\n

    Most simple requests may be handled by your VA, and spam communications can be deleted.<\/p>\n

    If there is an emergency, they will attract your attention.<\/p>\n

    Teach your assistant how to respond to the most typical emails.<\/p>\n

    Create rules, for example, on how to respond to frequently requested queries from clients.<\/p>\n

    It’s also a good idea to establish a guideline for promotional messaging.<\/p>\n

    The less frequently they ask you what to do, the more time you have to accomplish other things.<\/p>\n

    Don’t expect a virtual assistant to mimic your communication style right away.<\/p>\n

    Allow them time to become acquainted with your communication style.<\/p>\n

    Give them comments on a regular basis so they know what they’re doing well and where they can improve. You’ll wonder how you ever managed your inbox on your own after a while.<\/p>\n

      \n
    1. \n

      Returning phone calls<\/h2>\n<\/li>\n<\/ol>\n

      Phone calls, both personal and professional, disrupt you in the same way that emails do.<\/p>\n

      Delegate these minor interruptions to your virtual assistant so that you may remain focused.<\/p>\n

      It is preferable to have a live person answer your calls rather than having them go to voicemail.<\/p>\n

      Your callers will appreciate the fact that they spoke with a live person to leave a message, and your virtual assistant can handle most basic questions without bothering you at all.<\/p>\n

      They can reach you instantly in the event of an emergency.<\/p>\n

      Remember that transferring your calls to your assistant during work hours necessitates hiring someone who is available during that period.<\/p>\n

      International VAs should be prepared to work asynchronously.<\/p>\n

      If you intend to delegate phone calls to your assistant, ensure that they will be available for the full workday.<\/p>\n

        \n
      1. \n

        Time management<\/h2>\n<\/li>\n<\/ol>\n

        Emailing back and forth is an ineffective approach to scheduling meetings.<\/p>\n

        Meeting scheduling software is great, but you must keep it up to date or individuals will book appointments that interfere with your other responsibilities.<\/p>\n

        They keep track of your concentration time, organize appointments for maximum efficiency, and remind you to prepare ahead of time.<\/p>\n

        If you have off-site meetings, your assistant will make sure you have enough time to get from one location to another.<\/p>\n

        If you need to postpone, your assistant can contact everyone involved and arrange a new date and time.<\/p>\n

        They’ll make certain that everyone gets the message and that the new time works for everyone.<\/p>\n

          \n
        1. \n

          Data entry<\/h3>\n<\/li>\n<\/ol>\n

          One of the most tiresome and repetitive sorts of jobs is data input.<\/p>\n

          There’s no reason why you should waste your time doing something that everyone can do.<\/p>\n

          There are numerous virtual assistants that focus on data entry. They are rapid and inexpensive.<\/p>\n

          A virtual assistant can aid you in gathering, sorting, and entering all of your data into the software of your choice.<\/p>\n

          A VA can also assist you if you need to digitize a large number of documents.<\/p>\n

          They excel at taking on all of those time-consuming yet vital jobs.<\/p>\n

            \n
          1. \n

            Accounting<\/h3>\n<\/li>\n<\/ol>\n

            Although your virtual assistant is not an accountant, they can assist you with bookkeeping responsibilities.<\/p>\n

            They can, for example, reconcile transactions and keep your financial records using software such as Xero or Freshbooks.<\/p>\n

            Your VA will send you reminders to assist you to remember to pay all of your bills on time.<\/p>\n

            They can prepare and send invoices, as well as follow up on overdue bills, to ensure that clients pay you on time.<\/p>\n

            Because bookkeeping entails handling sensitive data, look for a reputable VA with a long list of references.<\/p>\n

            Some virtual assistants are experts in this field. Request that they sign a nondisclosure agreement if necessary.<\/p>\n

              \n
            1. \n

              Conduct research<\/h3>\n<\/li>\n<\/ol>\n

              You most likely conduct extensive research to maintain your firm functioning properly.<\/p>\n

              Research is both vital and time-consuming, whether you’re starting a new project, keeping up with business news, or seeking articles like the one you’re reading now.<\/p>\n

              A virtual assistant can be of assistance.<\/p>\n

              They can, for example, gather information about your prospects prior to a sales presentation.<\/p>\n

              Some may be capable of conducting competition analyses and other in-depth research work.<\/p>\n

              Some research assignments are still in progress.<\/p>\n

              Request that your assistant gathers any relevant news, keep an eye out for announcements regarding items or services you use, or monitor pricing swings.<\/p>\n

              You must still study all essential materials in order to learn, but you save a lot of time by having someone else filter out irrelevant information.<\/p>\n

              Spend your time on the most important issues and disregard the rest.<\/p>\n

                \n
              1. \n

                Customer Service Management<\/h3>\n<\/li>\n<\/ol>\n

                A personal touch can make a big difference.<\/p>\n

                Sending birthday cards, thank you notes, and other small presents to valued partners and clients is a terrific idea.<\/p>\n

                Keeping track of all those dates and people, on the other hand, maybe a genuine chore.<\/p>\n

                Delegating the majority of the task allows you to save time and creative energy.<\/p>\n

                Allow your virtual assistant to handle the logistics. You decide on the budget.<\/p>\n

                Your VA can select an appropriate present, write a unique message, and ensure that it is delivered on time.<\/p>\n

                In fact, your virtual assistant can also assist you in keeping track of personal dates and events. Request that they notify you of upcoming birthdays and anniversaries.<\/p>\n

                  \n
                1. \n

                  Travel preparation<\/h3>\n<\/li>\n<\/ol>\n

                  If you’ve ever flown, you know how difficult it can be to get the best deals on plane tickets.<\/p>\n

                  Instead of constantly checking airline websites to see if ticket costs have been reduced, hire a virtual assistant to do it for you.<\/p>\n

                  They can also assist you in finding and booking lodgings.<\/p>\n

                  A good assistant can accomplish<\/a> more than that. The majority of your journey can be planned by your virtual helper.<\/p>\n

                  They will plan your flights, vehicle hire, and hotel accommodations, as well as make dinner reservations and locate event tickets.<\/p>\n

                  You’ll never want to travel in another way. You’ll soon want your assistant to organize your holidays as well.<\/p>\n

                    \n
                  1. \n

                    Social media administration<\/h3>\n<\/li>\n<\/ol>\n

                    Do you spend a significant amount of time on social media?<\/p>\n

                    If you spend hours each week answering messages, reacting to comments, or posting to increase your digital presence, delegating can help you save a lot of time.<\/p>\n

                    Determine if you want to outsource the management of your company’s social media accounts, your personal social media accounts, or both.<\/p>\n

                    In addition to their firm, business owners frequently build a brand around their personality.<\/p>\n

                    Your assistant can write and schedule posts as well as interact with your fans.<\/p>\n

                    You can also have them act as a moderator, ensuring that unwanted remarks are not placed on your social media platforms.<\/p>\n

                    They will ensure that all of the information on your social media profiles is current.<\/p>\n

                    They may also assist you in maintaining a consistent brand image across channels if they specialize in social media.<\/p>\n

                    Give your virtual assistant specific guidelines<\/a> if you delegate social media.<\/p>\n

                    They shouldn’t have to question you on everything.<\/p>\n

                    These guidelines should include information about your brand’s language and tone, target demographic, and the types of content you want on your pages.<\/p>\n

                    Look for a virtual assistant who specializes in this type of work, particularly if they will post as you.<\/p>\n

                    Expect to pay slightly extra.<\/p>\n

                    If you want someone to manage your complete social media strategy or marketing efforts, you should hire a social media marketer rather than a virtual assistant.<\/p>\n

                      \n
                    1. \n

                      Content creation<\/h3>\n<\/li>\n<\/ol>\n

                      If you despise writing yet need to create content for your business, consider hiring a virtual assistant to handle all of your content creation for you.<\/p>\n

                      A virtual assistant can aid in the creation of blog posts, newsletters, press releases, ebooks, and other types of written content.<\/p>\n

                      They can help with editing, proofreading, and adding material to your website.<\/p>\n

                      If you don’t want to delegate the complete content creation process, you can delegate the research to your VA.<\/p>\n

                      They can locate all of the necessary information for you to generate the content yourself.<\/p>\n

                      Another alternative is to phone your VA and discuss a certain topic before having them ghostwrite a piece based on your suggestions.<\/p>\n

                      Keep in mind that high-quality material is more expensive.<\/p>\n

                      The majority of virtual assistants do not work as full-time writers.<\/p>\n

                      They can assist fill in the gaps, but if you need someone to handle a large amount of content for your company, you should engage an expert.<\/p>\n

                        \n
                      1. \n

                        Graphic design and video editing<\/h3>\n<\/li>\n<\/ol>\n

                        While basic photo and video editing may be learned by anyone, not everyone has the time.<\/p>\n

                        Even minor changes can take hours. It will take considerably longer if you are inexperienced.<\/p>\n

                        Some of these creative chores can be handled by your graphic design virtual assistant<\/a>.<\/p>\n

                        Inquire about their experience making social media graphics or editing YouTube videos.<\/p>\n

                        A virtual assistant can also aid you in the design of flyers, brochures, and other printed materials for your company.<\/p>\n

                        This is not a skill that every virtual assistant possesses.<\/p>\n

                        You might, however, ask them to assist you in finding a great freelancer to complete these tasks.<\/p>\n

                        Give them a budget and some basic criteria and charge them with managing the process.<\/p>\n

                          \n
                        1. \n

                          Customer service<\/h3>\n<\/li>\n<\/ol>\n

                          Overflow support can be handled by a virtual assistant.<\/p>\n

                          While they cannot operate as an additional agent, they can assist with some of the tasks that your outsource technical support<\/a> agents regularly perform.<\/p>\n

                          A virtual assistant, for example, can monitor your inbox for new emails from potential or existing customers and forward them to the appropriate recipient.<\/p>\n

                          They could also assist by conducting escalation research, issuing reimbursements, or following up with clients after an issue has been resolved.<\/p>\n

                          Some virtual assistant companies do provide virtual assistance.<\/p>\n

                          If you employ an agency, inquire whether this is an option during your peak season.<\/p>\n

                            \n
                          1. \n

                            Web Design and Development<\/h3>\n<\/li>\n<\/ol>\n

                            If your company uses a software-as-a-service platform, you usually don’t need a developer on staff to keep your website up to date.<\/p>\n

                            That doesn’t imply you won’t have to undertake any maintenance.<\/p>\n

                            To keep your site secure, most platforms and plugins require regular updates.<\/p>\n

                            This is when virtual assistants come in handy.<\/a><\/p>\n

                            They keep an eye on your site for updates and to ensure that everything is working well.<\/p>\n

                            Your assistant can also handle backups so you don’t have to worry about losing important data.<\/p>\n

                            Request that they review your website on a regular basis for broken links and technical concerns.<\/p>\n

                            If they find any, they can either rectify them or bring them to your attention if they are minor.<\/p>\n

                            Conclusion<\/strong><\/p>\n

                            Hire an experienced VA to handle all of your concerns!<\/p>\n

                            They can significantly ease your journey.<\/p>\n

                            Good luck!<\/p>\n

                            Author<\/strong><\/p>\n

                            Sarwar Abdullah<\/strong><\/p>\n

                            Content Developer at <\/strong>VAtask.com<\/strong><\/a><\/p>\n

                            Author Bio<\/strong><\/p>\n

                            Content writing is my passion. And I believe in following my dreams to achieve my goal in life! I am a full-time entrepreneur who believes in investing his time in his profession and passion equally.<\/p>\n","protected":false},"excerpt":{"rendered":"

                            When you have loads of work pending at hand and have deadlines to meet, what is your solution? For an individual, completing a bunch of tasks is not easy. A virtual assistant (VA) can aid! But which jobs should you delegate and which should you retain? That is what we will cover in this piece. 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For an individual, completing a bunch of tasks is not easy. A virtual assistant (VA) can aid! But which jobs should you delegate and which should you retain? That is what we will cover in this piece. 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